The Benefits of Using Document Storage Solutions

There are new advancements and develops in technology that can help businesses across the country excel. For instance, the rise of cloud storage devices and document storage solutions are now sweeping businesses off their feet. These types of technology will allow for businesses to store documents online which helps reduce waste and allows for a more productive work environment.

According to the Paperless Project coalition, 85% of business documents are still in paper form, wasting a lot of paper every day. Any business that wants to be more efficient while also saving money should invest in one of the great cloud services. That way, you can avoid wasting paper in the workplace which is great for the environment and you can save money as well!

It has been estimated that each individual office worker in the United States uses about 10,000 sheets of paper per year. This is not just wasteful, it is nearly foolish. Therefore, business owners across the country should truly look into properly utilizing document storage solutions. Here are all of the facts below:

Document Storage Solutions Cut Back On Wasting Paper

According to the Gartner Group, 15% of all paper documents are misplaced and 7.5% are lost completely. These documents are damaging for businesses in two unique ways. First and foremost, this is the type of situation that causes businesses to waste money on extra paper. Plus, this wasted information is lost and must be restored or reproduced with time!

According to, 17% of everything printed is considered waste. This is a pretty good amount when you begin to think about all of the papers that are printed. Especially once a business begins to track all of the information that surrounds filing documents. This is the area where businesses really lose out on money and time! Instead, it is wise to invest in document storage solutions!

An average of four weeks is lost each year waiting on misfiled, mislabeled, or untracked documents. Four weeks is equal to a month and business owners know that people cannot waste a month’s worth of work and time on wasted and lost documents. Filing accounts for a great deal of office debt. In fact, on average, filing costs about $20 per document, and every misfiled document costs businesses $125 in lost productivity.

Document Storage Solutions Can Allow Other Areas To Excel

Printer and copier costs are typically the third-largest office expense behind rent and payroll. Therefore, any business owner that wants to save money is going to want to take the money spent on printers and paper and put it towards document storage solutions. That is the absolute best way to handle printer solutions and to get the most out of your workplace’s production.

The company Interact reported that 19.8% of businesses paid time is wasted by employees searching for information in order to do their jobs effectively. However, simply investing in a cloud service can provide all of the great organization features that you want. For instance, everything can be properly placed in folders that are easy to access and utilize.

The four departments or aspects of a company that benefits most from document management systems include Accounts Payable, Accounts Receivable, Contracts Management, and Human Resources. An entire business can trend upwards by just simply investing in document storage solutions. Therefore, any business owner that wants more success should definitely get a big cloud service for their business.

In Conclusion

An average employee’s printing expenses can cost companies between $600 and $1,300 per year. This is seriously a lot of money and can potentially hurt a business. Take some time to take a loo at all of the document storage solutions that are near you!